Brookhaven Clubhouse Rules and Regulations
The Brookhaven Clubhouse is available for rent by Brookhaven Residents ONLY that are in current (Paid up) status on your HOA Dues and do not have a balance. To pay for those or to check to make sure you don’t have a balance visit the HOA Management tab for the link.
The rental for the clubhouse is $150 which is due two weeks prior to the rental and includes a $50 damage deposit that will be returned to you within 5 business days after your event assuming no damage was done, and all policies were adhered to during the rental. If you wish to rent the clubhouse for more than 1 date know that there will be a damage deposit for each rental unless it is in consecutive days. You can see the available dates and request a reservation using the calendar and form below. Please note, the clubhouse is not available for rent on holidays and will be grayed out on the calendar.
CANCELATION POLICY: In the event you need to cancel the rental you MUST cancel the rental 2 weeks prior to the rental with Cynthia Simon at 815-566-1282, if you wish to cancel in the 2 weeks leading up to the rental you will forfeit your rental fee and only receive back your $50 damage deposit.
The pool is not included in rentals and know that pool usage by rental guests is strictly prohibited unless the guest of the clubhouse renter is a Brookhaven resident and has their own active keycard to enter the pool area. Clubhouse rental does not mean automatic pool access for guests.
Clubhouse Rental Rules and Checklist
Rules:
- Use of tape, nails, tacks or anything that could cause damage on any of the walls or ceiling in the clubhouse is prohibited.
- Leave all doors and windows shut during your rental.
- The clubhouse is available to the renter all day up until 10:00 PM for the courtesy of surrounding homes please leave quietly if you leave after 8:00PM.
End of Rental Checklist:
- Place tables back where they were and place the chairs back on top of the tables.
- Take all trash out from the kitchen and bathroom and place in the outside bins.
- REMOVE all food from the refrigerator, microwave and oven before leaving.
- REMOVE all decorations and signs that were used for your event.
- Set the A/C to 75 in the Summer and 65 in the Winter.
- Check and make sure all windows and doors are closed and locked (EXCEPT the front door) before leaving.
- Notify the clubhouse manager Cynthia Simon at 205-566-1282 when you are leaving so she can relock the clubhouse door.
Clubhouse Rental includes the following:
- 6- Round White Lifetime 6-feet tables
- 48- White Lifetime chairs
- Full Kitchen including full size refrigerator.
If you have any questions about renting the clubhouse you can contact Cynthia Simon at 815-566-1282.
You can see the available dates and request a reservation using the calendar and form below. Please note, the clubhouse is not available for rentals on holidays.
Please do not submit requests for multiple dates. Only request the date that you want to rent the clubhouse. All other requests for additional dates will not be accepted and will immediately be declined.